“We were using a full-time, internal IT resource,” said Alison Nolan, General Manager for Boston Harbor Cruises. “But as the company grew and technology became more complex, we felt we could improve the quality of support by working with an outside solution provider. Having an internal resource was convenient, but one person isn’t enough to meet the needs of a company like ours in terms of the diverse technology knowledge that is required and the bandwidth of availability that one person can off er.”
Boston Harbor Cruises operates year-round, but from April to October, the amount of business increases sharply with all of the tourists that come to Boston. “Our main busy times in-season are the weekends, so we particularly needed a solution provider that could provide immediate IT support on Saturdays and Sundays,” Nolan said. “If we don’t have instant access to IT support for our ticketing and IP telephone systems, we would be unable to service customers properly.”
As Nolan began the search for an IT solution provider partner, she heard about Covisia from a colleague when looking for help with a Citrix server issue. “As we began a formal search process, we also gave serious consideration to two other solution providers,” Nolan said. “But we decided to partner with Covisia because of that initial recommendation as well as how impressed we were by Covisia’s overall proposal and its Managed Support Services program. Covisia detailed exactly how they could help us, and the team impressed us with its level of customer service and expertise across multiple technologies.”
As part of the Managed Support Services off ering, Covisia initially helped Boston Harbor Cruises by performing a network assessment and then upgrading any dated equipment while applying needed software updates. “Many of our servers were out-of-date in terms of keeping-up with latest patches, particularly our Exchange server,” Nolan said. “Covisia also deployed a reliable backup solution and provided updates to our anti-virus and fi rewall software.”
In additional to general network upgrades, Covisia helped improve the performance of Boston Harbor Cruises’ wireless scanning network. “This was an important improvement because we use scanners at our gates to validate tickets,” Nolan said. “Our previous wireless network wasn’t strong and secure enough to handle the amount of traffi c we generated – particularly on the water’s edge where a great amount of wireless traffi c from other sources tends to occur.”
As part of the on-going Managed Support Services program, Covisia monitors servers, network devices and end-user PCs from a remote monitoring operation center. “Our server hard drives never run out of space because Covisia manages them remotely and provides remote support to prevent downtime,” Nolan said.
The remote monitoring capability also means that Boston Harbor Cruises rarely has to call to report problems because Covisia is able to take proactive steps before problems occur. But when necessary, the Managed Support Services package allows employees to call or e-mail for immediate response at which point Covisia can fi x most problems remotely but will visit on-site when necessary. Covisia also performs periodic on-site visits for health checks and to review performance reports.
Since the initial system improvements, Covisia has provided on-going remote and on-site support for six severs as well as approximately 50 desktops, PCs and other end-user devices such as ticket scanners. Covisia monitors the network remotely 24x7 during Boston Harbor Cruise’s busy season (April to October) and 9x5 during the off -season. “A fl exible plan like this reduces our support costs but also ensures we have the coverage we need, especially on weekends during our peak season when we do most of our business,” Nolan said.
In 2008, following the deployment of the improved cabling infrastructure and wireless solution, Boston Harbor Cruises went through the entire peak season without any down time. “The most valuable service Covisia provides is a complete assessment of servers and the environment,” Nolan said. “From there they recommend what actions to take and can deploy any necessary upgrades to hardware and software. This gives us the comfort and security that our network is now operating as best as it possibly can.”
By working with Covisia, Boston Harbor Cruises also benefi ts from the knowledge of the entire team and Covisia’s ability to fi nd solutions no matter that the issue is. If one systems engineer can’t fi nd a solution, Covisia has other experts on staff to fall back-on. And if a third-party is needed for a particular niche technology, Covisia knows how to work with other providers to ensure problems are solved promptly. In assessing the ROI of having Covisia support the Boston Harbor Cruises IT operations, Nolan estimates the company saves approximately 25 percent over the cost of salaries and benefi ts for internal IT resources..
“We were in a situation where our network needed a lot of help, Nolan concluded. “We now have a reliable network that is fundamental to our business, which is critical because we are in the customer service business. To service customers properly, we need reliable technology in place, and since Covisia began servicing our network, the performance and the security have signifi cantly improved. Working with Covisia has been a worthwhile expenditure compared to relying on an internal, full-time IT support professional.”