Careers at EO

Executive Assistant to the Board of Directors (Home-office - Asia)

​The Executive Assistant to the Board of Directors of EO (Manager of Board Relations) will provide administrative support to the Chairman and the Board of Directors. Functions as the primary contact person for the Chair and Board of Directors including the Executive Director of EO. The Executive Administrator is expected to act as Corporate Secretary to the Board, preparing all Board agendas and materials necessary for in-person Board meetings and Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.  


Essential Duties and Responsibilities:

  • - Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
  • - Attend a minimum of 6 required in-person board meetings, Governance Committee Meetings, Chair-track meetings, annual staff meeting and monthly calls, record and file minutes
  • - Create and maintain board minutes, books and archive materials
  • - Establish excellent working relationship with the Chairman and Members of the Board of Directors, Executive Director and Staff organization, and members/leaders in verbal, written, and electronic correspondence
  • - Maintain, as needed, both mailing & public relations lists of Board, staff and Regional Councils & committees
  • - Monitor board budget
  • - Create mailings, presentations, reports for Chair and other materials for the board members
  • - Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
  • - Schedule appointments and maintain Chairman's travel calendar
  • - Prepare and edit correspondence
  • - Make travel arrangements , and visa tracking for the Board Members
Concierge level expectations for serving the EO Global Board:

  • - Global mindset: global awareness/sensitivity to culture; understanding different cultural norms and expectations; act as a global "ambassador" for EO
  • - Excellent customer service skills: meeting and exceeding expectations; intuitively understand stakeholders; anticipate needs; provide value
  • - Focused, positive attitude, flexible, and proactive
  • - Ability to multi-task and work in fast-paced, demanding environment
  • - Ability to deal with high-energy multifaceted board members
  • - Professional appearance and mannerisms
  • - Solution Focus:  take ownership of requests; tailor solution to the member/situation; be timely in follow-up; resourceful in info gathering/research
  • - Superior organizational and project management skills:  prioritization, time management, attention to detail, follow through, staying informed with organizational initiatives and priorities
  • - Excellent multi-tasking and problem solving skills
  • - Managing schedules and people with tact, diplomacy and poise

Additional administrative support and primary contact for the  Chairman & Board of Directors and associated member leaders as follows:

  • - Coordinate with regional teams to manage board travel activities
  • - Provide excellent record-keeping and administrative skills
  • - Organize and execute all meetings and events for Global Board, while proactively managing them 3 months in advance
  • - Create meeting(s) timeline, prepare and distribute meeting notification, correspondence, agenda and materials
  • - Responsible for managing the process for all Board meetings, including allocating additional resources
  • - Responsible for recording all meeting minutes, distribute minutes for approval and posting the minutes for Member view.
  • - Responsible for being an active partner in Board social events as well as maintaining a silent role during Board meetings.
  • - Build and cultivate relationships with stakeholders for the Chairman and the Board of Directors​
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily.  The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties

Job Requirements:

Required:

  • > Bachelor's degree or equivalent work experience
  • > 3-5 years of experience working with a Board of Directors and/or board appointed committees
  • > 7+ years of experience in a high-level administrative support position
  • > Strong technology skill and minute taking
  • > Exceptional customer service
  • > 30% Travel

Preferred:

  • > Association Knowledge
  • > Event and logistic experience
  • > Ability to speak languages other than English


English Language Skills:  Ability to read, write and comprehend instructions, correspondence and memos.  Ability to communicate effectively both orally and in writing members, staff, managers, clients, and the public.  Ability to understand oral instructions and to ask for clarification when necessary.

Mathematical Skills:  Ability to add, subtract, multiply and divide all units of measure using whole numbers and calculate figures and amounts such as fractions, decimals, percentages, proportions and ratios to practical situations.

Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written and/or oral form.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the Essential Duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.

While performing the duties of this job, the employee is regularly required to sit, walk, talk, and hear.  The employee is frequently required to use hands to finger, handle and feel objects, tools, and controls.  The employee is occasionally required to stand, reach with hands and arms, climb, balance, stoop, kneel, crouch, and crawl.  Required to occasionally lift and/or move up to  lbs.  Specific vision abilities required by this job include close vision, peripheral vision and abilities to adjust focus to read and type documents on a computer screen.

Additional hours may be required during periods of heavy workload.  Flexibility is required in the daily work schedule to accommodate tasks


Entrepreneurs' Organization's Vision

To build the world's most influential community of entrepreneurs.

Entrepreneurs' Organization's Mission
Engage leading entrepreneurs to learn and grow

Entrepreneurs' Organization's Core Principles

  • Boldly Go! - Bet on your own abilities
  • Thirst for Learning - Be a student of opportunity
  • Make a Mark - Leave a legacy
  • Trust and Respect - Build a safe haven for learning and growth
  • Cool - Create, seek out and celebrate once-in-a-lifetime experiences 

Entrepreneurs' Organization's Staff Core Principles

At EO, the staff takes pride in our work, and it shows in everything we do. To reflect our unique culture, we embrace and embody six essential core principles:

  • Teamwork: working together to achieve excellence
  • Trust & respect: displaying and rewarding integrity
  • Creativity: the possibilities are endless
  • Professionalism: lead, learn and live by example
  • Fun: lighten up, live it up, laugh it up!
  • Service: providing world class services to the EO community​​

Nothing contained in this job description, or conveyed during any interview which may be granted or during any period of employment (if hired) with Entrepreneurs’ Organization, is intended to create an employment contract with any employee or prospective employee of the Firm for any specified period of time.  Work rules and benefits in effect are subject to change from time to time, according to the needs of the organization.  Any and all employment with Entrepreneurs’ Organization is “at will,” that is, for no definite or determinable period and subject to termination at any time, with or without cause and with or without prior notice, at the option of either the employee or the organization

Entrepreneurs' Organization is an equal opportunity employer.

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Every member who applies or renews their membership agrees to comply with the Policies and Procedures, Bylaws and Code of Conduct of Entrepreneurs' Organization. Current members must complete the online renewal form acknowledging review of the organization's Policies and Procedures, Bylaws and Code of Conduct.